Reports to: Director of Finance Responsible for: Purchasing (including Retail activities where appropriate) and Claims
The key aspects of the Purchasing Manager role are:
1. Working with the Product function, ensure the Company only purchases and holds appropriate amounts of stock, allowing customer needs to be met while not causing the Company to have aged stock issues, maximising Company profitability.
2. Lead the change process to move the Purchasing functions to a more automated, efficient work approach and paperless working environment, with an ongoing continuous improvement drive after initial changes are made.
Main Responsibilities
- Purchasing and Claims
- Manage the Purchasing and Claims team
- Ensure Purchase Order requests from Product team are reviewed for reasonableness and challenged where appropriate
- Prompt and accurate preparation of Purchase Orders for senior management approval
- Weekly issuance of PurchComp template; monitor responses received from Product for Purchasing related actions required.
- Ensure the Purchasing team undertakes regular, documented aged stock reviews with the Product function, with action plans being prepared and implemented, escalating to senior management when that does not happen.
- Monitor part shipped and non shipped order reports, ensuring issues are addressed where necessary.
- Ensure stock rotation claims with suppliers are processed timely.
- Ensure approved stock writedowns are processed timely.
- Ensure Purchasing input is provided to the QBR process, attending QBRs were necessary.
- Implement improved solution for supplier rebates (automating where appropriate) to ensure that accurate rebate forecasts are routinely available to management.
- Ensure claims to suppliers for promotional and bid pricing and price protection are submitted timely and accurately (using automated solutions where that will improve efficiency).
- Ensure other product claims (e.g. insurance claims) are prepared and submitted timely and accurately (using automated solutions where possible), with stock records being updated accordingly.
- Develop, implement, maintain and achieve SLAs and KPIs for department performance.
- Provide appropriate support to the Sales and Product functions to develop new business opportunities, while not damaging the Company’s cash position.
- Provide senior management with a weekly report on key issues and actions.
General
- Review current processes and workflows, implementing automation and simplification to improve processes and enhance cash flow, whilst maintaining a strong control environment.
- Develop and maintain appropriate authority and escalation levels for the Purchasing Department.
- Ensure the Purchasing team maintains a safe and tidy work environment.
- Manage Purchasing Department staffing levels and training requirements.
- Undertake regular performance reviews with team members.
- Maintain and update as and when necessary all Department Procedures/Policies/Forms.
- Attend internal and external meetings as necessary.
- Any other duties
Key Deliverables and KPIs
- Ensure back-to-back and ship direct purchase orders are raised for management approval with 24 hours of being received and reviewed by the Purchasing team.
- Ensure other purchase orders are raised for management approval within 48 hours of being received and reviewed by the Purchasing team
- Ensure aged stock >90 days is less than 10% of total stock balance
- Ensure supplier rebate estimates are routinely available to senior management.
- Weekly issuance of PurchComp template
- Achievement of other SLAs as agreed with senior management
- Timely delivery of responsibilities on Purchasing projects.
- Provision of regular RAG reports to senior management highlighting challenges being addressed in the department.
- Timely and accurate delivery of other information and requested analyses to management.
It is a 6 month contract to cover parental leave starting 10th May 2021.
Salary £30,000-£40,000 pa dependant on experience.
To apply, please email vacancies@northamber.com.
